EMRs: Are We There Yet?

Barry P. Chaiken, MD

Our unfinished journey is more than half a century old. While rock’n’roll came of age and hippies invaded San Francisco, a small hospital in Mountain View, CA, in the heart of what was to become Silicon Valley, teamed up with the Lockheed Corporation and began the development of the first computerized patient record. El Camino hospital, formed by a group of concerned citizens and physicians and funded by a special tax levy in the late 1950s, worked for 2 years with Lockheed and deployed the first electronic storage of patient information in 1973. With Apple, Intel, and Microsoft not the computer giants they are today, computer hardware, software and training costs proved very expensive preventing many other hospitals from following in El Camino’s footsteps.

The 1970s brought the introduction of the Department of Veteran Affairs version of an EHR. Known as the Veterans Health Information Systems and Technology Architecture (VistA), it utilized federal resources and open source tools to deliver a relatively robust EHR to millions of veterans. In later years, the Department of Defense adopted the VistA system for its own use. It is estimated that more than 65 percent of all U.S. trained physicians utilized the VistA system at a VA hospital during their training making it the most familiar and widely used EHR in the country.

As other industries adopted computers and transformed their processes, hospitals in the 1980s rarely employed computers in clinical care. Most digitization occurred in back-office systems such as finance, human resources, and supply chain. Although the VA declared its system open source and available free for modification and use, few hospitals embraced the offer even as personal computers made digitization less costly.

As the era of the personal computer took hold in the 1990s, EMRs began to pop up in ambulatory settings where the application complexity and deployment difficulty were ameliorated by the increasing processing power and decreasing cost of rapidly evolving computer systems. Although not widely adopted, ambulatory EMRs slowly gained in popularity as tools to facilitate billing, scheduling, and prescribing became available. Hospitals failed to experience similar increases in adoption of EMRs due to the higher cost and increased difficulty in deploying similar systems in the much larger and more complex in-patient setting.

Crisis is a Terrible Thing to Waste

Although former President George W. Bush pushed for the digitization of medical records during his first term, real momentum did not build until the financial crisis hit, and the federal government put together a fiscal stimulus package in 2009 that earmarked billions of dollars to hospitals and physicians to adopt EMRs. With almost all the $35 billion spent, upwards of 95% of hospitals and over 60% of physicians’ offices meet the criteria for meaningful use of certified HIT. (2)

As for El Camino hospital, it replaced its homegrown system in 2015 with a highly customized version of a popular commercially available EMR.

Despite the evolution and investment in EMRs over the past five decades, little evidence exists that all this digitization is making a difference in quality, safety, or cost. The U.S ranks at the bottom of OECD countries on many quality metrics. Costs per capita greatly exceed those of any other country even though there are millions of uninsured citizens who do not regularly seek services.

Obstacles

Many obstacles that prevented the EMRs from impacting quality, safety and cost remain in place today. These include payment models and failed interoperability efforts.

Current payment models offer conflicting incentives for providers. Some contracts incent value-based care – efforts to offer the highest quality services at the lowest cost – while others encourage the utilization of services through an essentially fee-for-service model.

Unfortunately, these two models exist in organizations at the same time confusing caregivers and preventing the redesign of care pocesses to achieve specified goals. For example, a process redesign that works to restrict unnecessary imaging by applying clinical decision support embedded in an EMR conflicts with a payment model that delivers more revenue with every ordered imaging procedures.

Complete medical records systematically lead to fewer repeat testing, redundant medications, and diagnostic and therapeutic errors. Nevertheless, effective interoperability among EMRs remains a challenge as vendors hold tightly to their proprietary systems preventing the easy exchange of patient information, and provider organizations engage in data blocking to protect what they perceive as valuable business data, critical in retaining patients and service volume. (3)

What’s Next?

Rather than facilitating patient care, EMRs frequently become obstacles to care. While physician burnout is often attributed to higher patient volumes and increasing patient acuity, the administrative burden placed on both physicians and nurses by EMRs cannot be ignored.

Commonly physicians complete their EMR notes from home late at night after their children are put to bed. Nurses at the completion of busy shifts involving high acuity patients remain 30 to 60 minutes past the end of their paid time completing documentation. With caregivers spending so much time looking at the computer screen, patients sometimes wonder whether the physician is treating the CPU rather than them.

Clearly in the case of EMRs, we are not there yet. Perhaps the infrastructure is in place, but the processes to deliver high quality, safe, and cost-efficient care are not yet widely deployed. EMRs, originally built to capture documentation to drive revenue codes do not meet the basic workflows and processes required by clinicians to deliver care.

Organizations must reexamine their existing processes and rework them so they focus on the patient. This redesign must leverage existing technology that automatically completes documentation for billing purposes (e.g., natural language processing or NLP) so the clinician can focus on documentation for patient care purposes.

Continued failure to embrace robust interoperability should no longer be an option for either provider organizations or vendors. The Office of the National Coordinator for Health Information Technology deserves praise for its efforts to push interoperability to the forefront, but many of the other stakeholders can do more.

After more than 50 years of EMRs, our success in using EMRs to improve patient care pales in comparison to the resources invested in the effort. Dangers exist in alienating clinicians and forcing them to leave their profession through the continued imposition of crushing documentation burdens. Poorly implemented EMRs that effectively and efficiently deliver expensive, substandard care contrasts with what is possible when EMRs are utilized properly.

The task to properly utilize EMRs remains undone. Without significant change in payment models, our attitude to interoperability, and acceptance of needed workflow and process, EMRs will never offer the benefits imagined by those pioneers at El Camino Hospital in 1971.

 

References

Adler-Milstein J, Pfeifer E. Information Blocking: Is It Occurring and What Policy Strategies Can Address It? The Milbank Quarterly, Vol. 95, No. 1, 2017 (pp. 117-135)

Health IT Dashboard. Office of the National Coordinator for Health Information Technology. https://dashboard.healthit.gov/quickstats/quickstats.php. January 30, 2018

Module 8. The Evolution of Electronic Health Records. https://oli.cmu.edu/jcourse/workbook/activity/page?context=e6f7b56780020ca60106943387dcc70b. January 30, 2018


 

Barry Chaiken is the president of DocsNetwork Ltd. and has more than 25 years of experience in medical research, epidemiology, clinical information technology, and patient safety. He is board certified in general preventive medicine and public health and is a fellow, and former board member and chair of HIMSS. At DocsNetwork, Chaiken worked on quality improvement studies, health IT clinical transformation projects, and clinical investigations for the National Institutes of Health, UK National Health Service, and Boston University Medical School. He is currently an adjunct professor of informatics at Boston University’s School of Management. Chaiken may be contacted at bchaiken@docsnetwork.com.